Entity Locker – Simplify Document and Compliance Management

Entity Locker is a secure online space to store, manage, verify and eSign important documents. It helps businesses, legal firms, MSMEs, HR departments, etc. manage documents. Whether you want to store licenses, legal papers, tax, filings, employee records, and other details. Entity locker keeps everything in one place and makes it easy to share.

It also provides alerts for renewals and updates so you do not miss an important date.

The platform uses strong security measures to protect sensitive data and ensures that only authorized users can access it.

What is Entity Locker?

Entity Locker is an online platform for businesses to store, share, and verify documents. It is designed to simplify document management and eliminate the need for manual documentation. Corporate entities, organizations, MSME Enterprises, and other agencies can use this Locker.

Features

• Centralized Document Storage: Its offers a single, organized space to store all your important documents. Whether it’s registration, provident fund-related documents, tax returns, etc. can be stored on a single platform. This platform makes the document management process simple and hassle-free.

• Easy Acess and Retrival: The manual collection of documents is a complex and time-consuming process. It makes the documentation process easier with a unified platform.

• Expiry date tracking and Alerts: Entry Locker monitors expiry dates, renewal deadlines, and important updates. It sends timely alerts. It ensures you never miss a critical compliance task.

Benefits of Using Entity Locker

Digital Document Management: Entity Locker replaces the need for physical documentation with the secure cloud. Businesses can store, share, verify, and eSign documents with this platform.

Easy Verification: The platform confirms the verification of business details using key identifiers such as CIN, DIN, PAN, and Udyam. It confirms that the business and MSMEs meet the compliance requirements. With the verified data, the risk of fraud is reduced.

Provide Instant Access to Documents: Authorized users can instantly access the required documents from the Entity Locker. You do not need to search files or piles of paperwork. Businesses can access the documents anytime, whenever they are required.

Simple User Management: The director and proprietor of the company are the primary users. They can also manage and give access to authorized users.

Secure Enterprise Vault: Entity Loker offers Enterprise Vault feature. This feature allows businesses to store and share important documents. The vault keeps your document safe and prevents unauthorized access. The vault also offers eSign which allows document signing. This adds another layer of security while keeping everything paperless.

Support Paperless Governance: It support India’s move towards paperless governance. Businesses can use this for online document work, it will reduce the use of paper and eliminate the storage need.

How to Create an Account on Entity Locker?

Follow these simple steps to create an account on Entity Locker:

• Go to the Entity Locker website.
• Click on Sign up
• Enter Aadhaar Number
• Choose registration between Udyam, CIN, PAN, and GSTIN and enter the necessary details.
• Enter your email, and mobile number, set PIN, and confirm PIN.
• Enter 6 digit security PIN
• Add Entity Details

Register with a Corporate Identification Number (CIN)

• Enter the corporate Identification Number
• Entity Name
• Date of Incorporation
• Submit

Register with Udyam

• MSME Udyam
• Enter Udyam Certificate Number
• Udyam Registered Mobile Number
• Click on Submit

Register with PAN

• Enter PAN
• Entity Name
• Enter DD/MM/YY.
• Click on Submit
• Get a Registration Agreement.

Challenges that Entity Locker Solves

For an entity, managing and organizing all its documents is difficult and time-consuming. You can not access or carry them every time. Entity Locker simplifies the document management process.

• Misplaced or Lost Documents: Misplaced or lost documents commonly occur when you store physical documents. Here, an entity locker helps you keep all your documents in one secure, and digital space. You can easily find the document from the entity locker whenever it is required.

• Missed Deadlines & Renewal: Sometimes businesses miss critical deadlines like tax filing, license renewals, or compliance updates, which leads to penalties. It tracks expiry dates and sends timely alerts for renewal. The on-time alerts businesses to not miss important dates.

• Manual Errors in Documentation: Manual documentation increases the risk of errors like incorrect data entry. Entry Locker reduces the manual work with the verification of documents using CIN, PAN, GSTIN and Udyam in one place.

• Unauthorized Access: Sensitive documents are always at risk of data breaches and unauthorized access, if not stored properly. Entity Locker is a secured platform that provides access to authorized users only.

• Time-Consuming Document Retrieval: Finding specific documents from bundles of files and folders is a waste of time. You can not carry it everywhere. Entity Locker gives instant access, businesses can fetch files anytime and anywhere.

Use Cases of Entity Locker

These are some real-life cases where the Locker fits well:

• Legal Firms: Legal Professionals handle sensitive documents daily, from client agreements to court filings. It provides a centralized space where businesses can store, share, verify, and eSign documents.

• Human Resource (HR) Departments: Managing employee records manually can be time-consuming and error-prone. Entity Locker simplifies HR documentation by digitalizing employee records.

• MSMEs and Small Business: MSMEs often struggle with managing legal paperwork, tax filings, and compliance documents. It offers a user-friendly solution to all businesses to centralize their documentation.

• Business KYC: It allows business to securely store their KYC documents. It includes GST Certificates, PAN, CIN Certificates, etc.

Businesses can keep all documents in one platform and share them easily for banking verification. It removes repeated submission of documents. It simplifies the onboarding process and reduces the risk of documentation errors.

• Contract & Legal Document Management: Legal Agreements, MoUs, intellectual property documents, and contracts are important for businesses. An Entity Locker offers secure cloud storage, where businesses can store, access, and verify legal documents whenever necessary. It reduces the risk of document loss, tracks contract renewal, and ensures smooth compliance with legal obligations.

• Loan Approval Process: Financial Institutions and Lending Firms verify various documents like collateral records, credit reports, etc. It is required for verification during the loan approval process. It helps businesses share these documents for verification. This will reduce manual documentation.

FAQs

Who can use Entity Locker?

Registered businesses like MSMEs, Corporate Firms, Private Companies and non-profit organizations can use Entity Locker.

What is Entity Locker?

It is a secured government platform that allows MSMEs, organizations, and other entities to store, manage and share official documents.

Is Entity Locker Secure?

Yes, Entity Locker is secured to use.

Can entities share documents stored in Entity Locker with other organizations?

Yes, It allows document sharing with other organizations.